Professional English: meetings basics
Peşəkar ingilis dili: iclasların əsasları
After this lesson you can
- Can open, run and close a simple meeting using standard phrases.
- Can give opinions, agree and disagree politely in a meeting.
- Can interrupt, ask for clarification and summarise action points.
Explanation
Useful phrases
- Opening: Shall we get started? The purpose of this meeting is to ... There are three items on the agenda.
- Opinions: In my view ... I'd suggest that we ...
- Agreeing/disagreeing: That's a good point. I see what you mean, but ... I'm afraid I see it differently.
- Interrupting/clarifying: Sorry to interrupt, but ... Could you clarify ...?
- Closing: To sum up, we've agreed to ... Who will take care of this? Let's wrap up.
In English business culture, soften disagreement with I'm afraid, I'm not sure, perhaps. Say I agree (not I am agree) and discuss the plan (not discuss about).
Azərbaycan dilində ətraflı izah
İclasın quruluşu
İngilisdilli iş mühitində iclaslar adətən bu ardıcıllıqla gedir: açılış → gündəlik (agenda) → müzakirə → qərarlar → tapşırıqlar (action points) → bağlanış.
1. Açılış
- Shall we get started? / Let's get down to business.
- The purpose of today's meeting is to ...
- There are three items on the agenda.
2. Fikir bildirmək
- I think / In my view / From my point of view ...
- I'd suggest that we ... / How about ...?
3. Razılaşmaq və nəzakətlə razılaşmamaq
İngilis iş mədəniyyətində birbaşa No, you're wrong demək çox kobud səslənir. Razılaşmamanı yumşaltmaq lazımdır:
- Razılaşma: I completely agree. / That's a good point.
- Qismən: I see what you mean, but ... / You have a point, however ...
- Razılaşmama: I'm not sure I agree. / I'm afraid I see it differently.
Azərbaycan dilində iclaslarda fikri daha birbaşa demək normal ola bilər, lakin ingilis dilində **I'm afraid **, **I'm not sure **, perhaps kimi yumşaldıcı sözlər çox vacibdir.
4. Sözü kəsmək və aydınlaşdırmaq
- Sorry to interrupt, but ... / Can I just add something?
- Could you clarify what you mean by ...?
- Sorry, I didn't quite catch that.
5. Yekunlaşdırmaq və tapşırıqlar
- So, to sum up, we've agreed to ...
- Who's going to take care of this?
- Rauf will send the report by Friday., tapşırıqlar üçün will və ya going to.
- Let's wrap up here. Thanks, everyone.
Onlayn iclaslar
- Can everyone hear me? / You're on mute. / Could you share your screen? / Sorry, you broke up for a second.
Tipik səhv
I am agree, agree feldir, be lazım deyil: I agree. Həmçinin discuss about yox, discuss (birbaşa obyekt ilə).
Examples
Shall we get started? Everyone's here now.
Başlayaqmı? Artıq hamı buradadır.
The purpose of today's meeting is to discuss the new budget.
Bugünkü iclasın məqsədi yeni büdcəni müzakirə etməkdir.
I see what you mean, but I think the deadline is too tight.
Nə demək istədiyinizi başa düşürəm, amma məncə, müddət çox sıxdır.
Sorry to interrupt, but could I add something here?
Sözünüzü kəsdiyim üçün üzr istəyirəm, buraya bir şey əlavə edə bilərəm?
Could you clarify what you mean by 'phase two'?
'İkinci mərhələ' dedikdə nəyi nəzərdə tutduğunuzu aydınlaşdıra bilərsiniz?
To sum up, we've agreed to launch the app in March.
Yekunlaşdırsaq, tətbiqi martda istifadəyə verməyə razılaşdıq.
Leyla will send everyone the minutes by tomorrow.
Leyla sabahadək hamıya iclas protokolunu göndərəcək.
Common mistakes
I am agree with you.
I agree with you.
agree feldir; Azərbaycan dilindəki 'razıyam' quruluşuna görə be əlavə etmək səhvdir.
Let's discuss about the budget.
Let's discuss the budget.
discuss birbaşa obyekt qəbul edir, about lazım deyil. (talk about isə düzgündür.)
You are wrong. This plan is bad.
I'm afraid I see it differently. I have some concerns about this plan.
İngilis iş mühitində birbaşa razılaşmama kobud səslənir; yumşaldıcı ifadələr işlədin.
Can you repeat? I didn't understand nothing.
Sorry, could you repeat that? I didn't quite catch it.
İngilis dilində ikiqat inkar işlənmir; həmçinin nəzakətli forma daha uyğundur.
Vocabulary
- action point noun
- a task that someone agrees to do after a meetingicra ediləcək tapşırıq“Let's go through the action points.”
- agenda noun
- a list of things to discuss at a meetinggündəlik (iclasın)“What's the first item on the agenda?”
- clarify verb
- to make something cleareraydınlaşdırmaq“Could you clarify the next steps?”
- concern noun
- a worry about somethingnarahatlıq“I have a few concerns about the cost.”
- interrupt verb
- to stop someone while they are speakingsözünü kəsmək“I wish you wouldn't interrupt me all the time.”
- minutes noun
- a written record of what was said at a meetingiclas protokolu“Who is taking the minutes today?”
- point of view noun
- a way of thinking about somethingnöqteyi-nəzər, baxış bucağı“From a financial point of view, it makes sense.”
- sum up phrasal verb
- to give the main points brieflyyekunlaşdırmaq“Let me sum up what we've decided.”
- wrap up phrasal verb
- to finish (informal)bitirmək (qeyri-rəsmi)“We wrapped up the discussion by noon.”